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Can a Signature Be Notarized Without an ID?

In the world of notarization, one of the most common questions notaries receive is: "Can a signature be notarized without an ID?" The short answer is yes, under specific conditions. Here's what you need to know if you or someone else needs a document notarized but lacks a valid form of identification.

When No ID is Available: Use Credible Witnesses

While identification is the standard way for a notary to verify a signer’s identity, many U.S. states allow the use of credible witnesses when a signer cannot present an ID. This involves:

  • Two credible witnesses who personally know the signer.

  • Each witness must present a valid, government-issued photo ID.

  • The notary must record the names, ID information, and signatures of the witnesses.

This process provides an alternative way to meet the legal requirement for verifying a signer’s identity without relying solely on the signer’s own documentation.

Acceptable Forms of ID for Witnesses

For the witnesses to qualify, they must present valid IDs. In the U.S., acceptable forms typically include:

  • Driver’s License

  • State-Issued Identification Card

  • U.S. Passport or Foreign Passport (with proper visa entry)

  • Inmate Identification Card (in some jurisdictions)

  • Tribal Identification Card

These IDs must be current or issued within the acceptable expiration window defined by state law.

Best Practice: Collect Thumbprints

To enhance the security and legitimacy of the notarization, collecting thumbprints from the signer and both witnesses is strongly recommended and in some states, required. This adds an extra layer of verification and may be invaluable if the notarization is ever challenged in court.

A Lengthier Process — With Different Fees

Because notarizing a document without ID involves extra steps — such as identifying and documenting two witnesses, recording their information, and possibly collecting thumbprints, this process is more time consuming and requires greater diligence.

As such, notaries often charge higher or itemized fees to cover:

  • Signature from the principal (the person signing)

  • Signature from each witness

  • Thumbprint collection (where applicable)

  • Additional notarial record-keeping

These charges are typically transparent and outlined in advance, especially for mobile or specialized notarization services.

Yes, a signature can be notarized without an ID but only if the proper steps are followed, including using credible witnesses with valid identification. If you're planning to have a document notarized under these conditions, be prepared for additional documentation and slightly higher costs.

If you’re a notary or seeking one, always consult your state's notary handbook or reach out to a trusted notary professional to confirm what’s legally acceptable in your jurisdiction.

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